UPDATED ON MARCH 23, 2020
In compliance with civil authority directives regarding gatherings, we are postponing the AGM on March 28.
In order to stay inside of rules of the Not-For-Profit Act, we will convene a short meeting on March 28, with only a couple of directors at camp and others via tele-conference. We ask other members not to participate, as the sole purpose of the meeting is to pass a motion to reschedule the AGM.
UPDATED AGM AGENDA
- Establish quorum (bylaws dictate three members minimum)
- Motion by Board of Directors to defer the meeting, with a time and place to be announced in the future.
BOARD OF DIRECTORS NOMINATIONS
We have had a strong response to our call for board of director nominations and we will present a solid slate for your consideration at the future AGM, date TBA.
PAST NOTICE- – February 28, 2020
Notice is hereby given that the Annual General Meeting will be held at 4:00 PM on Saturday, the 28th day of March, 2020, at the Evans Lake Forest Education Centre in Squamish, BC.
Only members defined in the by-laws as “voting Members” and are eligible to vote at the AGM. Members must be in good standing and present at the meeting to vote. Voting by proxy is not permitted.
Nominations to the Board of Directors
This is a call for Nominations to the Board of Directors.
If you are interested in joing our board, please review the voluteer position posting can be found on our website. Please send your resume and cover letter to email@example.com by March 08, 2020 11:59 PM.
Officers of the Board are President, Past President, Secretary, Treasurer, plus one board member. The Officers shall serve for a term of one year. If no person elected, the person previously appointed continues to hold office.
Any individual who desires to be a candidate for a vacancy on the Board must:a. Be an active member in good standing.
b. Be 18 years of older.
c. Not have the status of being bankrupt and
d. Submit a cover letter and resume that declares the intention to run for a board position. Providing a brief summary outlining their experience and why they want to become a member of the Board. Nominees who are running for positions, will have the opportunity to speak to their qualifications and interest (2 minutes) at the Annual General Meeting.
e. Note that if a nominee is unable to be in attendance at the Annual General Meeting, they then must ensure that they have a proxy for the Director position that they are running for. This proxy letter must be received by the Board, firstname.lastname@example.org, 48 hours prior to the Annual General meeting.
Nominations from the Floor
A call for nominations from the floor may be made at the discretion of the President.
If you aren’t ready to run for the board, consider getting involved in one of the Evans Lake committees: Fundraising, Alumni Relations & Special Events and the Friends of Evans Lake. This is a perfect way to get involved in the Evans Lake community and contribute to your favorite camp.
Annual General Meeting Agenda
- Adoption of rules of order
- Consideration of the financial statements
- Report of the Directors
- Election of Directors
- Appointment of the auditor, if required
- Other business that, under these By-laws, ought to be transacted at an annual general meeting, or business which is brought under consideration by the report of the Directors issued with the notice convening the meeting.